5584 (a) (2), the head of an Executive agency is authorized to waive an amount not more than $1,500 (per individual claim), while higher amounts must be waived by an "authorized official," which under 5584 (g) (2) is the Director of the Office of Management and Budget (OMB). 0000002883 00000 n Relocation travel - Tickets for common carrier transportation authorized for an IRS employee's spouse for travel associated with house hunting can be charged to the CBA. V. Temporary The cardholder must contact the hotel to cancel their reservation. The employee will receive a notification of the amount of the bi-weekly deduction. Payments may be expedited using the on-line payment feature on the government credit card contractor's website. WebUse this form when you have a nonexempt worker who will work a shift of six hours or less and both you and the worker wish to waive the required 30-minute meal break. Information regarding electronic credit checks is available on the IRS Source website by, selecting Credit Check. Web7) ensure travel charge card contractors establish appropriate travel charge card spending limits and Merchant Category Code (MCC) blocks; 8) use Mandatory Salary Offset as per 0000001491 00000 n WebSalary Offset: The process of collecting an undisputed, delinquent travel card amount due by direct deduction from an employees payroll payment or retirement annuity. Authorizing the TMC to issue tickets that are charged to the CBA. Airport travelers (reservation without ticket or no reservation) - Travelers who arrive at the airport during business hours without an airline ticket and who must use the CBA (due to having no travel card or their travel card was declined), may contact the TMC to secure a reservation. 0000004422 00000 n Changes are effective immediately after confirmation. $28.50 Actual bank fees charged for non-payment will not be reimbursed by IRS. The mandatory use of the travel card enables the IRS to obtain rebates offered by the credit card contractor. Activating the renewal card automatically cancels the expiring card. 458 0 obj <> endobj 0000003619 00000 n Service Members Are Responsible Outstanding government travel credit card bills can result in a negative reporting on the service members civilian credit report, and the Department of Defense may salary offset a portion of the service members salary to pay the government travel credit card bill. This section provides responsibilities for the following: The CFO and Deputy CFO are responsible for Government Travel Card Program policy. Question: Which travel card policy will let a traveler pay off their GTCC bill in monthly installments to avoid Salary Offset? 0000001676 00000 n If the account remains unpaid at 55 days, the government credit card contractor will send the travel cardholder a pre-suspension notification. If the merchant's name is recognized by the travel cardholder, but the charge was not authorized, the cardholder should contact the merchant to request a credit. Policy Owner: The CFO is responsible for travel card program policy, and related audits. PURPOSE . A travel card account with an unpaid, undisputed balance 61 days after the closing date is considered delinquent. When the travel card is used to purchase common carrier transportation tickets through ETS and the trip is cancelled, if the reservation has not been ticketed, the travel authorization and reservation in ETS must be cancelled. Information and procedures regarding travel card problems are available on the IRS Source website. Employees should use the travel card to the maximum extent possible. H\0 R)t,} N ""o_?x8vc_.muppm$][5$i|zp;v>l\3O=0 Mn[K,Uy|~Fo}0V5$Um-IO5&KZk~j&y0MddS~EF99,d{+YF608t.\sJ~,t8BA t8BA t8y]&M 7an r#7OOOOOOOOOOOOOOOOOOO77eU=f}E}ek{L.B"e&TfD=Lt!o7o7o_N1f0_d. En-route common carrier transportation tickets authorized for the IRS employee's spouse or dependents can also be charged to the CBA. Information regarding each payment method is available on the IRS Source website by, selecting Travel card payment methods. If using the manual travel authorization form, the travel voucher (Standard Form 1012) should indicate use of the CBA as the method of payment for the transportation ticket and the CGE fee. Paying all charges and fees associated with the account timely. The ETS retains copies of the receipts for six years after fiscal year in which travel occurred. 0000015173 00000 n 0000004421 00000 n 0000019260 00000 n If the account is reinstated and becomes past due again, Credit Card Services will cancel the account. Card limit - The maximum cumulative amount that can be charged to an individually billed government travel card in any one billing cycle. The travel cardholders may pay their accounts through ETS, through the government credit card contractor's website, by mail, or by telephone. Electronic credit review - An electronic credit check performed by the government credit card contractor to research the applicants credit score, assessing creditworthiness based on credit history and current credit accounts. If an account remains unpaid for 151 days from the closing date of the statement period on the statement of account, the government credit card contractor may report the delinquency to the credit bureaus and it will appear on the travel cardholders personal credit history. WebCiti Government Travel Card. %PDF-1.4 % If an account has been suspended two times during a rolling 12-month period for undisputed amounts and becomes past due again, the government credit card contractor can cancel the travel card account. See State Tax Information. Indirect Travel - Personal and Official Travel Combined. The billing cycle for travel cards closes on the third of each month. Consulting with Labor Relations before meeting with a travel cardholder who is delinquent in paying government travel card bill or who may have inappropriately used the travel card. If the merchant's name and the charge(s) are not recognized by the travel cardholder, the cardholder should immediately contact the government credit card contractor to initiate a transaction dispute so the unrecognized charge(s) can be removed and a new travel card issued. For more information regarding this policy or Reply . If a travel card is declined because of a restriction, refer to the IRS Source website by, selecting Declined transaction. Use this form At a minimum, the travel card must be used to pay for transportation, lodging, rental cars and rental car gas. Reviewing, reconciling and certifying monthly CBA statements of account for payment and sending them to the CFO, Travel Management, Travel Operations office. Notifying the TMC and Credit Card Services if an authorized trip is cancelled. Program Effectiveness: The Credit Card Services measures the effectiveness of travel card program oversight by performing continuous reviews of account data and monthly and quarterly reviews of travel card transactions to measure compliance and mitigate the risk of fraud and abuse. Managers or approving officials should review the TMC itinerary or invoice attached to the voucher to determine how the transportation ticket was purchased. No more than 15% of the employee's disposable pay per pay period will be collected under this procedure. Press the arrow with the inscription Next to move from field to field. Information regarding the training and application process for obtaining a travel card is available on the IRS Source website by, selecting New travel card requests. If the account has been full paid and has no history of any payment being made with a check with non-sufficient funds or collection agency involvement, Credit Card Services will forward the request to the government credit card contractor. 0000000016 00000 n A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. Identifying "CBA" as the method of payment for transportation costs charged to the CBA when filing travel vouchers. 0000001873 00000 n Let us have a look at your work and suggest how to improve it! The Individually billed account (IBA) travel card is a government contractor-issued travel card used by authorized individuals to pay for official travel and transportation related expenses for which the contractor (bank) bills the employee and for which the employee is liable for paying. Each travel card reflects an individual billed account established in the travel cardholder's name. In addition, an ATM fee of varying amounts can be charged as an access fee. Government postage must not be used when remitting payments to the government credit card contractor. 0000015567 00000 n This coverage will be secondary to the Common Carriers liability and only for the amount not covered by them. Employees may not use their government travel card for any alcohol and alcoholic beverage for which a separate charge is made. Our Customer Service Center Employees are not able to combine personal and official travel reservations in ETS. %PDF-1.4 % Credit Card Services is responsible for reviewing travel card transaction reports to ensure charges are appropriate and business-related. Employees are required to use split disbursement. Travel cardholders should include their 16-digit account number with the remittance. WebGovernment Travel Charge Card Program. Program Owner: Credit Card Services is the travel card programs owner and is responsible for related administration, procedures and audits. and provide the employee due process in compliance with 41 CFR 301-54.100 prior to salary offset; A traveler who has a travel card cannot use the CBA unless they meet one of the following exceptions: Incur foreign travel transportation costs. Employees who are ineligible for a Government-issued travel charge card or routinely travel less than twice a year (see FSIS Directive 3830.2). As a result, the actual available card limit fluctuates as charges and payments are posted. The Government Travel Charge Card (GTCC) Program provides travelers with a safe, effective, convenient, and commercially available method to pay for official travel expenses. If the ticket has been invoiced, the ETS travel authorization must be left open. Get a Consultant Previous Flashcard Next Flashcard Share This Flashcard Like the Tone? hb```I,\UB cb2p=\w9l_@%] @++ H6cxix4sB>8;XPH0 qw0et0Ft`$X47a@ :|PrDL&C 0Hn 1AuH#@Zu#R9pO3Q` B Answer: (1) Split Disbursement (2) Salary Offset (3) Mission Critical Status (4) Reduced Payment Plan 22. The ATM feature (available only to standard travel cardholders) may be used to obtain cash for official IRS travel expenses. Put the relevant date. (6) IRM 1.32.4.2.1.1 (4) h., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employees who have relocated and staying in temporary quarters. Employees are required to use their government travel card for temporary quarters in accordance with the rules governing mandatory use of the government travel card. a. Instruction. Can I use my government travel card for groceries? The government credit card contractor will rarely reinstate a travel card account that was cancelled due to non-payment. The travel cardholder must review the statement of account for erroneous or unauthorized charges. The government credit card contractor will send a statement of account to the individually billed travel cardholder within five business days after the end of the billing cycle. A copy of the electronic statement of account may be enclosed with the remittance. Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. Strengthen the IRS travel card program internal controls. When a second instance of an NSF occurs in a rolling 12-month period, the government credit card contractor will automatically cancel the travel cardholders account. Information regarding the use of the government credit card contractors optional method to expedite payment is available on the IRS Source website by, selecting Travel card payment methods. The Office of Management and Budget (OMB) Circular A-123, Appendix B, Chapter 6, Creditworthiness, requires all agencies to perform a credit check on new travel card applicants using a Fair Isaac Corporation (FICO) credit score. This fee is not an authorized reimbursable expense. The government credit card contractor does not charge a fee for using the online payment feature. Standard travel cardholders are not authorized travel advances from Electronic Travel System (ETS). Lodging expenses are not authorized for local travel within a 40-mile radius of the employees official station or residence that is performed within one day and does not involve an overnight stay or lodging expenses. 0000015512 00000 n 1. Concurring with or rejecting employee requests to use the CBA. Merchant category code templates - A grouping of MCCs assigned to each individually billed travel cardholder's account based on the travel cardholder's anticipated purchasing activity. Performing reviews and monitoring travel card program activity. The CBA is a credit card account that travelers can use to charge common carrier transportation expenses and is available to: Employees when issuance of the government contractor-issued travel card would adversely affect the IRS mission or put the employee at risk. Information and procedures regarding account maintenance changes are available on the IRS Source website. The traveler must provide the following information immediately after the trip is cancelled: Date the TMC confirmed cancellation and/or date paper ticket was returned for refund; and. Disputed item - An erroneous, duplicate, or over charge that appears as a transaction on an individually billed travel cardholder's statement of account. Travel cardholders will be notified via email with detailed instructions when they are required to complete the refresher course. Information regarding on-line payments is available on the IRS Source website by, selecting Travel card payment methods. WebOpen the template in our full-fledged online editing tool by clicking on Get form. Managers must retain copies of approved manual travel authorizations and vouchers, and all supporting documents for six years. Selection for salary offset is made at the government credit card contractors discretion using established collection criteria. Information regarding payments by mail is available on the IRS Source website by, selecting Travel card payment methods. The travel cardholders can withdraw cash from an ATM three days prior to the official travel date of departure through the last day of official travel. This IRM provides information for the Government Travel Card Program including the IBA and the CBA programs. The TMC will issue the transportation ticket three or four days prior to the scheduled departure date and will email or fax an invoice to the traveler, confirming the ticket has been purchased. 0000003552 00000 n Information about the dispute process is available on the IRS Source website by, selecting Canceled trip. Travelers must present the form to the hotel at check-in. The statement of account is available electronically if the travel cardholder selects "Go Paperless" on the government credit card contractors website or is mailed to the statement billing mailing address provided by the travel cardholder. Performing periodic audits to ensure that the travel cardholders employment status is current and closing those accounts that remained active after his or her last day of employment. Merchant category codes (MCC) are four-digit numerical standard codes that identify the type of goods and/or services the merchant provides. At a minimum, employees must use the government travel card to pay for transportation, lodging and rental cars. They may use the ATM feature on their standard travel card for official IRS travel expenses that cannot be charged using the travel card. 0000019352 00000 n The controls and restrictions on travel card accounts are discussed below. Maintaining statistical and narrative information related to the travel card program. (16) IRM 1.32.4.3.1.7, Special Travel Considerations, added bullet (7), Indirect Travel - Personal and Official Travel Combined. Travelers must notify Credit Card Services via an OS GetServices ticket or by calling the ERC at 8667435748 (TTY: 866-924-3578) for assistance if a trip is cancelled. The balance owed to each is sent directly to the applicable party. Requests must be specific as to the need for the increased limit and the duration. 0000004335 00000 n 5514, Installment deduction for indebtedness to the United States. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. Disapproved (returned) CBA transportation requests - Current travel cardholders who selected CBA as the method of payment for transportation in ETS and were disapproved, must cancel the current transportation reservation and create a new reservation using their travel card. If a reservation is cancelled prior to ticketing, no transaction fee is incurred. Requests for MCC changes for miscellaneous expenses (non-travel related expenses for lien fees, investigator expenses, administrative summons expenses or Right to Financial Privacy Act expenses) on a restricted travel card account will not be considered. Initiating appropriate action to notify Labor Relations of delinquent accounts and inappropriate use. Travelers who use the CBA cannot claim reimbursement for transportation and CGE fees on their travel voucher. A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. Travel cardholders will need to call the government credit card contractor at the number on the back of the travel card to establish a PIN. Your A/OPC will verify that all necessary information is provided and send it 0000001507 00000 n Salary Offset: In accordance with the Debt Collection Act of 1982 and 5 U.S.C. Assisting travel cardholders with travel card account maintenance changes. Use of the travel card is mandated by the Travel and Transportation Reform Act of 1998 [PDF, 9 pages]. A rolling 12-month period begins in one month and concludes 12 months later. If an account is unpaid 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared, the government credit card contractor will cancel the cardholders travel card account and revoke all charging privileges. Throwawayab0407 Additional comment actions. WebHome Flashcards Army Travel Card 101 Flashcards Total word count: 787 Pages: 3 Get Now Calculate the Price Deadline Paper type Pages - - 275 words Check Price Looking for Expert Opinion? IRS Managers Guide to Penalty Determinations provides Labor Relations guidance for penalty determinations for the misuse of the travel card. The task order with the government credit card contractor requires that travel cards be used only for official government travel and related expenses and that resulting statements be paid in full within the statement period. The TMC will issue the CBA ticket and notify Credit Card Services of the emergency issuance. 105264). Training is required to obtain a card and refresher training is required every two years. (a) Purpose and scope. The employee qualifies for an exemption under IRM 1.32.4.2.1.1 (4), Exemptions to Mandatory Use of the Travel Card Policy. The Individually billed account (IBA) travel card is a government contractor-issued travel card used by authorized individuals to pay for official travel and Credit Card Services will notify the manager of the government credit card contractors decision. Examples of inappropriate use include: Using the card without prior travel authorization; Using the travel card by a non-authorized user; Purchasing meals within official work location/commuting area (unless employee is in official travel status entitled to meals and incidental expenses (M&IE); Renting automobile without prior authorization; and. More information is available on the IRS Source website by, selecting "Lost, stolen or compromised travel card" . When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. 0000001857 00000 n Using the government travel card only for travel-related expenses while performing official government travel. Ensuring their employees are aware of the government travel card requirements. The government credit card contractor will reactivate a suspended travel card after payment has been received. 0000002897 00000 n Duluth will also note the total cost of a round-trip official travel fare on the itinerary/invoice, to be used on Form 15278, Cost Comparison worksheet. Page 2 . Ensuring that travel authorizations have the correct funding codes when the CBA is used to pay for the transportation. It is the travel cardholder's responsibility to ensure payments are posted as designated in ETS. 498 28 Travelers must pay any remaining travel card charges from a trip that was not directed via split disbursement to the government credit card contractor in ETS. See IRM 1.32.1, IRS Local Travel Guide for more information. The renewal card will require activation. If an employee's travel card account was cancelled as a result of non-payment and the employee wants to pursue reinstatement, the outstanding balance on the account, including late fees, must be paid in full. In addition, restricted travel cardholders also do not have ATM privileges. Travel cardholders will have approximately 45 calendar days to complete the training after being notified. The term "individually billed" account is synonymous with travel card, credit card, government issued travel card and IBA. Upon the first instance of an NSF payment, any special privileges assigned to the travel cardholders account, such as an increased card limit, will be revoked. 0000004334 00000 n If the travel card becomes worn, damaged, or defective in any way, the travel cardholder can order a replacement card by contacting the government credit card contractor at the telephone number listed on the back of the card. Information regarding the split disbursement feature in ETS is available on the IRS Source website by, selecting Travel card payment methods. Obtaining the cost of the transportation ticket, the cost of the CGE fee and the reservation locator code from the TMC.
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